Administrative Coordinator

Overview

We are looking for Administrative Coordinators to provide administrative support to the Directors in Prevention Services at WorkSafeBC in our Richmond head office.

In this role, you'll use a high level of discretion and tact in handling confidential and sensitive management of information related to WorkSafeBC's operations. If you have administrative experience supporting Director level operations, exceptional customer service, organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this permanent opportunity.

How you'll make a difference: You'll build and empower teams that serve workers and employers across B.C.

Where you'll work

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices based on the operational needs of the position.

In this role, you will primarily work from the WorkSafeBC Richmond office, with a minimum on-site requirement of three days per week.

What you'll do

• Record, organize and prepare complex and confidential reports
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Manage appointments, meetings, conferences and team events, meeting room bookings, PowerPoint presentations, speaking notes, agendas, and catering.
• Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team
• Receive, screen and refer incoming calls from internal and external sources. Answer routine inquiries with respect to departmental activities
• Draft and proofread emails and correspondence
• Organize tasks for the director by keeping track of deadlines and following-up on items with management team.

Is this a good fit for you?

We're looking for someone who can:

• Organize and coordinate agendas for meetings and events
• Synthesize information to summarize main points
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
• Problem-solve proficiently, demonstrating initiative and resourcefulness

Your background and experience

• Completion of grade 12; some post-secondary education in Business or Business Administration is preferred
• 3 years of related work experience in an administrative role supporting senior management and/or Director level operations
• Strong working knowledge of Microsoft Excel and Word

We'll consider an equivalent combination of education and experience.

Important to know

WorkSafeBC's COVID-19 Employee Mandatory Vaccine Policy (the "Policy") is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Salary $63,879 - $77,613/Annually

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work and life. Along with a competitive salary, your total compensation package includes:

• Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
• 4 weeks of vacation in your first year, with regular increases based on years of service
• Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
• Optional leave arrangements
• Development opportunities (tuition reimbursement, leadership development, and more)
• Learn more: Find out what we offer .

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply . If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.