Office Coordinator

Posted 4 days ago

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Job Details

Part Time

Location

Canada

Salary

dollar sign 30 to 45 per hour

Job Description

In this role, you’ll be at the heart of the action, helping ensure the smooth day-to-day operations of a busy real estate office. From greeting clients and answering phones to supporting realtors with everything from CRM tools to event coordination, you’ll be a key player in helping the team thrive.

If you’re motivated, eager to learn, and love keeping things organized, this could be the perfect fit. Real estate experience is a plus, but not a must—we’re looking for someone with a can-do attitude, a willingness to grow, and a genuine interest in the industry.

Duties and Responsibilities:

The key job functions are:

Provide friendly, solution-focused support to realtors and clients via phone, email, and in person.
Manage routine office tasks (e.g. supply orders, maintenance coordination) and support other locations as needed.
Handle order intake, payment processing, deposits, and basic billing.
Promote and support tools and services, including light CRM guidance and documentation.
Help improve office processes by collaborating with teammates and contributing to best practices.
Create and update simple support resources (e.g. how-to guides, FAQs).
Assist with event planning—booking venues, coordinating vendors/staff, managing invites, budgets, and ticketing.

Education:

Post-secondary is considered an asset.

Experience:

1+ years experience in an office/administrative role is required.
Experience in real estate or similar industry preferred.

Skills:

Strong communication and interpersonal skills
Ability to work collaboratively in a team-focused environment
Excellent organization and time management
Customer service mindset with a proactive, solution-oriented approach
Comfortable with multitasking and shifting priorities
Tech-savvy; able to learn and support CRM systems and office tools
Attention to detail, especially with data entry and event coordination
Ability to take initiative and work independently when needed

Base Salary:

Salary based on experience.

Work Hours:

8:30am – 4:30pm.
Monday to Friday.

Remote Work:

This position is not remote and required to be on-site.

Additional Notes:

This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
All applicants must be authorized to work in Canada to be considered for employment.