Office Coordinator
Posted 6 days ago
Job Details
Location
Canada
Salary
30 to 45 per hour
Job Description
In this role, you’ll be at the heart of the action, helping ensure the smooth day-to-day operations of a busy real estate office. From greeting clients and answering phones to supporting realtors with everything from CRM tools to event coordination, you’ll be a key player in helping the team thrive.
If you’re motivated, eager to learn, and love keeping things organized, this could be the perfect fit. Real estate experience is a plus, but not a must—we’re looking for someone with a can-do attitude, a willingness to grow, and a genuine interest in the industry.
Duties and Responsibilities:
The key job functions are:
- Provide friendly, solution-focused support to realtors and clients via phone, email, and in person.
- Manage routine office tasks (e.g. supply orders, maintenance coordination) and support other locations as needed.
- Handle order intake, payment processing, deposits, and basic billing.
- Promote and support tools and services, including light CRM guidance and documentation.
- Help improve office processes by collaborating with teammates and contributing to best practices.
- Create and update simple support resources (e.g. how-to guides, FAQs).
- Assist with event planning—booking venues, coordinating vendors/staff, managing invites, budgets, and ticketing.
Education:
- Post-secondary is considered an asset.
Experience:
- 1+ years experience in an office/administrative role is required.
- Experience in real estate or similar industry preferred.
Skills:
- Strong communication and interpersonal skills
- Ability to work collaboratively in a team-focused environment
- Excellent organization and time management
- Customer service mindset with a proactive, solution-oriented approach
- Comfortable with multitasking and shifting priorities
- Tech-savvy; able to learn and support CRM systems and office tools
- Attention to detail, especially with data entry and event coordination
- Ability to take initiative and work independently when needed
Base Salary:
- Salary based on experience.
Work Hours:
- 8:30am – 4:30pm.
- Monday to Friday.
Remote Work:
- This position is not remote and required to be on-site.
Additional Notes:
- This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
- All applicants must be authorized to work in Canada to be considered for employment.
Application closing date is 2025-09-24
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